Back To School Technology Buyer's Guide
by Zach Throckmorton on August 4, 2011 8:55 PM ESTExternal hard drives, flash drives, optical media, and cloud storage
“My hard drive crashed” is the 21st century equivalent of “The dog ate my homework.” That excuse might buy you a few days’ extension on a due date, but you do not want to spend hours—or days or weeks—on a paper or project only to have your hard work disappear because a hard drive crashed or you spilled water on your laptop. You need a backup plan. There are a variety of useful devices that are affordable and can potentially save you a lot of grief.
The least expensive backup solution is blank optical media. CD-Rs and DVD-Rs are sometimes on sale for less than a dime apiece. A blank CD can store up to about 700MB while a blank DVD maxes out around 4.5GB. Even 700MB is more than enough to store hundreds of smaller office documents or a handful of larger, image-heavy presentations. They tend to be durable (CD-Rs I burned as a first year undergraduate still read just fine while my first laptop's hard drive stopped working years ago). If you happen to lose one, you’re out less than a buck and the few minutes it takes to write a replacement. Accumulating many optical discs can be aggravating, though, and if you don’t keep them organized, you’ll end up wasting discs and time making duplicates. I like blank optical media for long-term archival storage, but for shorter-term storage, I prefer flash drives, external hard drives, and cloud storage.
Flash drives are portable, can be written and re-written extensively, and don’t take up much space. Even the smallest commercially available flash drives (usually 2GB or 4GB models) are capacious enough to store lots of work, and typically cost less than $10. AnandTech recently reviewed a number of newer USB 3.0 flash drives, if you’re interested in larger capacities and higher performance rather than the budget offerings that even grocery stores sometimes stock in checkout lanes with gum and magazines. I prefer capless designs, simply because you won’t lose the USB plug’s cover. Flash drives are more durable than external hard drives—for example, you can (usually) get them wet without worrying about data loss. But for backing up more than papers and presentations, like your music, video, and picture collections, you’ll want more space.
External hard drives typically take three forms, 3.5” desktop hard drives, 2.5” laptop hard drives, and hard drive docks. 3.5” hard drives require the use of an A/C adapter, which can be an inconvenience when you’re packing a dorm room that has maybe six or eight electrical outlets with all of today’s myriad electronics. They’re also larger, and not particularly portable. However, you usually get more capacity for your money with the 3.5” drives than 2.5” drives. 2.5” external hard drives do not require an extra A/C adapter, and are easier to carry around.
| Seagate ST310005EXA101-RK | $80 |
| Western Digital Elements WDBAAU0010BK-NESN | $70 |
Most hard drive docks accommodate both 3.5” and 2.5” hard drives and use an external power adapter. Hard drive docks with multiple interfaces (e.g. USB 2.0, USB 3.0, eSATA, and/or Firewire) are usually much less expensive than their retail counterparts. They’re particularly useful if you have multiple external hard drives, as swapping hard drives in the dock is quicker than unhooking the entire enclosure device from your computer. Further, they’re not as common, and fewer people recognize a bare hard drive than an external hard drive—meaning they’re less likely to be targeted by thieves. Hard drive docks are about as easy as DIY devices get!
You can also buy your own bare drives and empty enclosures for a cost-effective and customizable DIY solution. Bare drives are usually less expensive than retail-packaged external hard drives, have longer warranties, and are less expensive to upgrade when the need arises. Though many enclosures are very inexpensive, consider spending a few more dollars on an enclosure that’s better-made.
| Samsung EcoGreen F2 HD103SI | $55 |
| Rosewill RX35-AT-SU SLV | $20 |
| Total: | $75 |
In this case, spending $5 more on the DIY solution gets you 3 years of warranty on the hard drive instead of 1 year of warranty compared to the least expensive retail product.
Cloud storage is increasingly accessible. Most colleges give their students space on school servers, though often that space is very modest (for example, UW-Madison provides a tiny but functional 1GB by default). Dropbox is one of the more popular cloud storage companies, and the base 2GB capacity is totally free. Its interface is especially easy to use. Amazon recently unveiled its own cloud storage service, and the base plan that provides 5GB of remote storage is free. It also features an easy-to-use interface. (Speaking of Amazon—don't forget to sign up for Amazon Student—it includes a free year of Prime Shipping!)
Now that your papers are safe from hard drive crashes, you might want to print them out—nothing earns a lower grade than an assignment that isn't turned in at all! We cover printers on the next page.
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rageguy34 - Thursday, August 4, 2011 - link
I'm surprised that you would even mention USB keys given how easy they are to lose or an external hard drive seeing as how they can also get lost or have a mechanical failure. Every student should use dropbox or another alternative if not only for cloud storage but for the version history on document saves as wellbrshoemak - Thursday, August 4, 2011 - link
Losing a USB key is not the fault of the hardware. External drives, like anything else can fail. I agree that Dropbox (or like services) should be a part of a student storage plan but other methods of data redundancy are fine. Keep in mind there are times where you need to go to campus computer labs to print certain specialized documents or need color laser prints, most students aren't rocking color lasers in their dorm rooms. Those lab PC's are locked down so you have no way to install Dropbox to get your files - a flash drive is required in those instances, so they can't be totally discounted.zshift - Friday, August 5, 2011 - link
Dropbox has a web interface. I haven't used a flash drive since I created my Dropbox account, and it provides multiple points of backup if you use it on multiple computers. For a student, the spacing limitations shouldn't be too much trouble, especially since referrals net the user extra space. Last I checked, docs, presentations, spreadsheets, and even a few songs or pics here and there don't fill up my Dropbox. I have 2 years worth of material on there, accessible from anywhere I can get an internet connection. Plus, I've lost every flash drive I've ever owned.Zoomer - Friday, August 5, 2011 - link
A flash drive is so much faster than mucking around with some web interface, particularly when the paper is due in -10 minutes.nickb64 - Friday, August 5, 2011 - link
I bought a 16GB USB Key last year because my school blocked the dropbox domain, and I got it on sale on Amazon for $20, which I felt was a pretty good deal, since it was only a dollar more than the 8GB model by the same company.I can access Amazon Cloud Storage from school, but it's a pain in the ass to keep it and Dropbox with the same files in case I need them. Having something in Dropbox is useless if I have to use it in a lab where I don't have access to the Dropbox site.
I just bought a 4-pack of 4GB USB keys because my old 2GB one was too small for my sister's needs, and I can keep various utilities on another in case I need to use them to help someone I know with a computer issue. Also, they were really cheap.
nafhan - Friday, August 5, 2011 - link
Different students are going to have different storage needs. Dropbox will be fine for Word Docs (and has other advantages, as you mentioned), but someone working with large media files will need at least a thumb drive or a mechanical hard drive to get enough space.Procurion - Monday, August 8, 2011 - link
Cloud....meh....I call it pie-in-the-sky. I choose to remain in control of my programs and my privacy, not relenquish it to an unknown group of for profit individuals. Anyone remember Wikileaks???? Nothing on the intenet is "safe".Nataku - Friday, August 5, 2011 - link
no offense, but cloud storage just isn't be all end all solutionthere are plenty of reasons, but to name just a few
- >1GB file download or USB transfer? USB is a hell a lot more faster
- firewall blockage + paranoid IT security will own you when u thought u could download ur powerpoint for the presentation happening in 5 min
- no internet connection --> hey my school kept printing stations off the net so u have to use USB drives
- entering ur username/password on a pub PC that may have keylogger and ur dropbox account having personal stuff, (self video of triple x stuff.. j/k lol)
StormyParis - Thursday, August 4, 2011 - link
As a student, I worked at the Computer Lab. That was back in 5"1/4 floppies day, but the broad 50% of people coming in about lost/corrupted/destroyed data or equipment has stayed about the same.So please kids, do backups. And remember, backups are
- offline, so a virus (or a pissed ex) that wipes your stuff can't get to your backups.
- offsite, so the thief that empties your dorm room nor the idiot that drowns it can get to it
- several, because of murphy's law: your backup will go bad the day your laptop gets stolen.
- tested, because quite often you think you're backuping stuff only to realize that your app does not pout its docs in the user directory.
Also, buy cheap stuff. I know youngsters always need ego-boosters, and branded overskill tech stuff is a nice personnality crutch. Keep in ming though, that it's a waste of money, it's likelier to get stolen, it makes it worse when it's stolen / damaged... and, really, you should try being what you do, not what you own.
techhhhhhy - Thursday, August 4, 2011 - link
I'm sorry, but this was clearly written by someone who doesn't go to college and doesn't know what's right for a campus.There is no way, 0 chance that you can use a desktop on a college campus / dorm. Does it work? Yes but it is absolutely retarded idea.
I could have made this article in 1 page. Get a 15" or less laptop, 13" is ideal. Portability is key in college. If you can afford it get a Macbook because this is what 75% of your classmates will have.